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Office Manager, Extreme Music (LA)

Posted: Jul 17, 2019

 

Sony/ATV Music Publishing, established in 1995 as a joint venture between Sony and Michael Jackson, is the world’s leading music publisher. Together with EMI Music Publishing, Sony/ATV owns or administers more than 3 million copyrights, ranging from songs by iconic names including The Beatles, Bob Dylan, Michael Jackson, Carole King, Queen and The Rolling Stones to contemporary superstars such as Taylor Swift, Drake, Pharrell Williams, Lady Gaga, Kanye West, Pink, Sam Smith and Ed Sheeran. To learn more: https://www.sonyatv.com/en .

Extreme Music, formed in 1997, is renowned in the industry and around the world for its boundary-pushing approach to production music. Its A-list roster has yielded diverse award-winning collections and includes artists and composers such as Quincy Jones, Hans Zimmer, Sir George Martin, Snoop Dogg, Xzibit, and Junkie XL to name a few. Extreme's client and project list is a veritable who's who or what's what in the entertainment field working with all major networks and studios, ad agencies and production companies. Extreme Music is headquartered in London, with its creative operations based in a 7,500 square-foot production compound in Santa Monica, California. For more Extreme information visit www.extrememusic.com . Extreme Music is the Production Music House under Sony/ATV Music Publishing.
 

OFFICE MANAGER

The Office Manager will handle day-to-day operations with a focus on efficiency and time management. The Office Manager will support company operations by maintaining office systems and supervising staff.

Summary Of Role Responsibilities

This includes (but is not limited to) the following areas of responsibility,

Office & Facilities Operations 

  • Manage operations and maintenance of offices and studios for the staff of 50 + including all office systems and equipment, IT and telephone systems
  • Maintain office budget and prepare activities reports for support and guidance of management.
  • Facilitate the office space/details for new hire/ termination set-ups, work requests (creating and tracking), furniture issues and ordering
  • Responsible for office vendor relations including risk assessment, negotiations, contracting and terminations
  • Liaise with IT support whenever necessary to ensure the smooth operation of systems
  • Oversight of office equipment maintenance (copiers, stocking toners)
  • Handle requisitions including submitting and tracking purchasing requests from staff for approval, submitting budgets for any all purchases & services for approval and issuing POs for approved projects
  • Facilitate all office and studio purchasing and asset management
  • Complete expense reports for office related expenses
  • Maintain stock reserves for hard drives, packaging, promos, printed product including letterhead, business cards, etc.
  • Oversee facility services and repairs with building management and vendors as required

Administrative and Staff Related

  • Oversee recruiting, selecting, orienting, and training employees.
  • Manages office staff including coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
  • Oversee adherence to office policies and procedures, ensuring staff are given adequate training to work efficiently and safely
  • Ensure staff timekeeping reflects accurate recording. Approve timecards and PTO requests. Maintain office-wide PTO/Sick Day calendar
  • Manage Staples Suite including contract renewals, game and concert requests, catering, and billings
  • Establish and monitor procedures for record keeping and file maintenance ensuring security, integrity, and confidentiality of data
  • Other duties and responsibilities as assigned

Experience/Qualifications

  • Two (2) years of supervisory experience in an office environment.
  • Exemplary computer skills that include knowledge of the Microsoft Office Suite of products
  • Ability to take initiative, set personal goals, and work autonomously
  • Enthusiastic with a sense of humor
  • Proactive, organized and problem solution oriented
  • Trustworthy with the ability to handle sensitive information in a confidential manner
  • Excellent communication (written and verbal), interpersonal, and organization skills required
  • Strong organization skills with high attention to detail and impeccable follow-through
  • Strong leadership with the ability to be innovative and suggest change/improvements within the scope of work
  • Team player – able to work collaboratively and manage relationships with others
  • Willing to learn new things and take constructive feedback
  • Comfortable operating and performing basic troubleshooting with technology
  • Bachelor Degree (preferred)
  • HR background (recommended)

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation. 

Click here to apply.  

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