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Rights & Clearances Coordinator (LA)

Posted: Jul 14, 2020

Ellen Digital Ventures

Rights & Clearances Coordinator


Ellen Digital Ventures is seeking an experienced Rights & Clearances Coordinator to collaborate with the Production and Editorials teams and ensure all necessary rights are secured before content airs.


We produce a high volume of content on extremely condensed timelines and need a Coordinator who can navigate that landscape. The role requires extensive tracking and administrative duties to keep all projects and their status in sight.


Responsibilities include, but are not limited to:



·      Engage with Production to understand the creative plan for each project and flag up potential clearance or licensing concerns

·      Coordinate and negotiate the licensing and rights to assets of all third-party materials such as music, images for original series, show clips, user-generated content, etc. as well as materials releases and other clearances as needed

·      Provide the appropriate release forms and archive licensing support for Production teams

·      Follow up with stakeholders from Legal, Operations, Finance, Production, R&C to resolve content and clearance-related concerns

·      Keep records and maintain complete understanding of blanket deals with labels and publishers under the guidance of the VP of Legal and Business Affairs

·      Maintain records for all music cues in real-time during show tapings, and advise on public performance-related agreements. Circulate final list of music cues nightly.



·      Identify inconsistencies and/or potential concerns in licensing paperwork and collaborate with appropriate parties to resolve

·      Track and record rights, restrictions and expiration dates in Ellen Digital’s internal databases to ensure all live digital content have appropriate and updated licensing, and labels and publishers are paid in accordance with contractual agreements and schedules

·      Develop, maintain, and distribute a highly organized tracking bi-weekly report to capture the status of all pending agreements for easy review



·      Implement new strategies and systems to enable scalability across the digital department


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